"Can you take a step back and" isn't "ceremony", it's an intentional phrasing to produce the desired effect and context change in the reader. It's very easy to get caught up in the minutiae, and phrasing like "Can you take a step back" is a request to switch to higher-level considerations. "Can you explain your goal here?" could produce a result like "Well, I'm trying to do X so I can Y", whereupon you then have to say "No, no, go up a level; why are you trying to Y?". "Can you take a step back and explain your goal here?" encourages someone to provide a considered response, and up-level their reasoning.
That holds especially true when your job is to provide that broader picture for others, and the person you're talking to might not have your perspective.
Having had to give the equivalent of the "No, no, I meant" follow-up response there more than once, I've learned to provide the additional signals to up-level.
>"Can you take a step back and" isn't "ceremony", it's an intentional phrasing
Then it depends on how we perceive word choices. To me, "take a step back" has become so overused that it's a "dead metaphor".[1] It has become the opposite of "intentional phrasing" and its most common use is prelude and lubrication.
I'm not saying you're wrong in interpreting "take a step back" more literally. (Literal interpretation is the premise of what your comment dissecting it is based on). Most of the time, you can ignore it based on the way most people insert "take a step back" into their business-speak.
Also, I doubt that surveying 10 random business people what "take a step back" means would result in 6+ out of 10 defining it as "higher-level concerns". It seems like "take a step back" acts more like a discourse marker.[2]
That's entirely plausible, and it depends on the environment. My point wasn't to focus on that particular phrase (the choice of which may vary by environment), but to more generally suggest that phrases that might seem semantically empty may in fact have a purpose beyond making something come across as less blunt.
The higher-level point: you're trying to produce a certain reaction in the reader/listener, and every word and phrase you use will contribute to that reaction. Even if you don't care about how they feel for its own sake, there's value in producing the reaction you want and avoiding the reaction you don't.
So, in my case, I've had direct experience with specific choices of phrasing producing undesirable results (and in a way being insufficiently direct), so I've adopted other phrasings that produce the results I do want. The specific things that work for you may vary.
> Also, I doubt that surveying 10 random business people what "take a step back" means would result in 6+ out of 10 defining it as "higher-level concerns". It seems like "take a step back" acts more like a discourse marker.[2]
In the specific context of the whole phrase ("Can you take a step back and explain your goal here?"), I'd consider it semantically meaningful. I wouldn't be surprised if it gets used in semantically null ways, as well.
But even if it were simply a "discourse marker", that shouldn't be automatically discounted and deleted either. To make an analogy to another form of behavior: I've seen a lot of hackers follow a certain counterproductive chain of reasoning regarding fashion. "This makes no sense and shouldn't be a thing that matters. I'm going to treat it as a thing that doesn't matter." (It's a form of the is-ought fallacy.) As opposed to the rather more effective reasoning: "This is a real social signal that turns out to matter, even though I don't think it should. It costs me little to play the game and obtain the results I want."
I'll freely admit to using empathy both because I care about other people and because I've in practice found it incredibly effective.
What is a discourse marker? Not that I have a problem with the phrase "take a step back", I agree it depends on the environment, the context, on the person who is saying it, how they're saying it, and who they're saying it to. But if and when it's just filler, what stops it from turning into "can you go right ahead and take a step back and explain your ultimate goal target here?" If it's a "real social signal" (as opposed to a mere social signal?), what does it signal? Do I want to be signaling that?
A discourse marker is a high-level language feature that helps form a coherent (or maybe not-so-coherent) discourse. Things like "then", "so", "um", "...", "Once upon a time" are kind of classic examples. The word "like" has raised the ire of a lot of folk as it has gained a new function as a discourse marker.
There's nothing inherently bad about discourse markers (or dead metaphors) for that matter. They are quite critical to a great deal of communication. I think what the parent was trying to suggest that this meant its use was somehow implicitly deceptive or something, but I don't know why.
Once upon a time is said once, at the beginning of a story. Okay, so it says "the following is a little or longer story". But what does e.g. "um" several times per sentence say? "I should slow down but I don't wanna"? Even there being nothing inherently bad about them, they're by the same token also not inherently good, though I agree that the example in question is a bad one for a bad one.
True, and studies of how fashion works do show that exact trend, of people who are prominent enough that they can do that and be perceived in the way they desire. But it's better to do that knowingly, and be confident of which end of the spectrum you're on. If you're trying to climb upwards, it sure can't hurt to make your path smoother. If you feel like you're already on the top, and you can take some risks, then feel free to choose different strategies to cope with your success. :)
Know your audience, and make sure you're sending the signal you think you're sending. If you don't already have all the reputation you need, fashion matters a lot more in establishing a baseline.
That holds especially true when your job is to provide that broader picture for others, and the person you're talking to might not have your perspective.
Having had to give the equivalent of the "No, no, I meant" follow-up response there more than once, I've learned to provide the additional signals to up-level.